RentWise Process Scan

Have you been using RentWise for a while, but are you wondering if you’re really getting the most out of it? Many organizations use the software every day without realizing what features they are still not taking full advantage of. That’s why CarWise offers a workflow assessment—a practical review of your setup, processes, and usage.

• Is RentWise being used in the most efficient and effective way within your organization?
• Are the contracts being billed correctly? Examples include internal and external accounts receivable.
• Do you lack control over the costs and revenues of your vehicle fleet?
• Is your fleet’s mileage record completely accurate?
• Is the vehicle fleet fully and properly insured?
• For example, have you ever considered our permanent daily coverage policy?
• Do you use a personal login linked to an employee, with any associated permissions?
• Are you making the most of the available modules?
• We would be happy to conduct a process assessment for you and provide tailored advice for your organization. We examine the current work process and identify potential improvements.

This is the best way to get the most out of RentWise!

If you would like more information or would like to schedule an appointment with us, please send an email to backoffice@carwise.nl

Inventory Management Module

More and more leasing companies are ordering cars or bicycles in advance, even before a lease contract is in place. The user association has asked whether a suitable solution could be developed to simplify the management of this.

Starting with this version, the “LeaseWise Inventory Management” module is available. This means it is possible to place orders without a lease agreement.

At a later stage, this module will be expanded to include a program that classifies the cars in stock and indicates their status—for example, whether a car can be put back into service or needs to be sold. A procedure has also been drawn up for this module (Help – Procedures – LeaseWise – LW06 Inventory Management Module). If you would like to know more about this, please contact Wouter Keurntjes.

RentWise ROB BOL

In the spring of 2022, the ROB Association launched the NVM (New Alternative Transportation Module). As you may know, RentWise allows for direct integration with ROB-BOL via the package integration. This integration boosts the efficiency of your processes and allows you to manage the entire alternative transportation process in RentWise without having to switch to the ROB-NET web application. CarWise updated its software to comply with NVM standards in a timely manner to ensure a smooth transition for users. A few changes regarding NVM via RentWise:

Reservation

Only a few “values” are required when submitting a request at the time of a reservation.

These include: rental class, rental period, and billing period.

Much of the information is automatically generated and included by RentWise. For example, the license plate number and rates are not yet included in the message, which makes it easier to switch cars.

* By submitting a request at the time of booking, you ensure that a car can be provided at all. This prevents any (financial) surprises for you and the customer.

VAK >: Preliminary Agreement

After an application is submitted, the leasing company may assign a new status: provisional approval. This constitutes a kind of agreement in principle issued by the leasing company regarding, for example, the use of the vehicle itself or the costs.

Agreement

When an agreement is drawn up, additional information must be provided to the leasing company. Therefore, make sure the lease agreement is drafted carefully.

* Please note! If you have already submitted a request at the time of booking and it has been rejected (NAK), or if it is still pending review by the leasing company, it is not possible to convert it into a contract. A VAK must be in place first.